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Privacy Policy Humly Ltd privacy policy - last updated 2021-11-30

Privacy Notice

Humly Group, Humly Limited, Supply Teaching Limited, Simply Supply Limited & Eyears Limited, (“The Group”)

Company Contact details:                 

Humly Ltd
SE-ON: 556968-0134
Address: von Utfallsgatan 1, SE415 05 Gothenburg
Phone: +46(0)10-498 99 50
E-mail: gdpr@humly.co.uk
Data Protection Officer: oliver.zellweger@secify.com

Supply Teaching Limited
Registered No 4066875
Address:13 Vermont Place, Tongwell, Milton Keynes, Bucks. MK15 8JA
Phone: 01908 662655
E-mail: mail@supplyteaching.net

Simply Supply Limited
Registered No: 06842573
Address: 119B West Street, Fareham, PO16 0DU
Phone: 01329 560600
E-mail: info@simplysupply.co.uk

Eyears Limited
Registered No: 5325059
Address: Radclyffe House, 66 Hagley Rd, Birmingham B16 8PF
Phone: 0121 454 1100
E-mail: info@eyears.co.uk


The Group is a recruitment business which provides work-finding services to its clients and work-seekers. The Group must process personal data (including Special Category personal data) so that it can provide these services – in doing so, The Group acts as a data controller.

You may give your personal details to The Group directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Group must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.

1. Collection and use of personal data

a. Purpose of processing and legal basis

The Group will collect your personal data (which may include Special Category personal data) and will process your personal data for the purposes of providing you with work-finding services and related marketing. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer our work-finding services to you are:

  • Where we have a legitimate interest
  • To comply with a legal obligation that we have
  • To fulfil a contractual obligation that we have with you
  • Your consent
b. Consent 

The Group will seek your specific consent to process data relating to your health, our ability to undertake regular and ongoing status checks with the Disclosure and Barring Service and any criminal convictions. If you have opted-in we may also send you various company and sector news, career development advice and courses, and job alerts via email/ text. You can opt-out from receiving these at any time by clicking the link to The Group’s Preference Service when you receive these communications from us and changing your preferences.

c. Legitimate interest

This is where The Group has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where The Group has relied on a legitimate interest to process your personal data our legitimate interests are as follows:

  • Managing our database and keeping work-seeker records up to date
  • Providing work-finding services to you and our clients
  • Contacting you to seek your consent where we need it
  • To determine level of interaction with our pages in order to improve our services and interactions with you
  • Giving you information about similar products or services that you have used from us recently
d. Statutory/contractual requirement

The Group has certain legal and contractual requirements to collect personal data. These include, but not limited to:

  • To comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003 Immigration and tax legislation
  • To carry out pre-engagement vetting checks, including but not limited to:
    • To comply with the Safeguarding Vulnerable Groups Act 2006
    • To comply with the Department for Education statutory guidance (Keeping Children Safe in Education) to verify your physical and mental fitness to teach and/or work with children
    • To comply with the Education (Health Standards) (England) Regulations 2003 to verify your suitability to work in regulated activity with children
    • Verify your right to work

Our clients may also require this personal data, and/or we may need your data to enter into a contract with you.

If you do not give us the personal data we need to collect then we will be unable to continue to provide work-finding services to you.

e. Recipients of data

The Group will process your personal data and/or Special Category personal data with the following recipients:

  • Clients (whom we may introduce or supply you to)
  • Former employers whom we may seek references from
  • Named individual you provided for seeking a reference from
  • Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
  • Third parties which provide, host and/or support our IT systems and software (subject to appropriate security measures)
  • uCheck Ltd for the purposes of carry out DBS checks
  • GOV.UK, the Disclosure and Barring Service and Department of Education for performing criminal records update checks, qualification checks, teacher sanction and restriction checks and the overall protection of vulnerable groups
  • Teaching Regulation Agency and Education Workforce Council to perform teacher status checks
  • HMRC for audit purposes and the provision of employment and payroll information
  • Pension providers
  • UK Government’s Visas and Immigration and the Home Office for checking right to work status.
  • Overseas criminal records agencies and law enforcement agencies if you have been resident outside of the UK in the last 5 years for at least 6 months
  • Audit and accreditation providers, such as The Recruitment and Employment Confederation (REC) and the International Organization for Standardization (ISO)
  • The Group: We may share your personal data amongst the group of companies in order that our associated companies can provide work-finding services and/or related services to you. 

2. The Group has collected the following personal data on you:

Personal data:
  • Contact details (name, address, phone number and email address)
  • ID documents
  • Type of candidate, subject specialism, focus areas and work preferences when provided on job boards and/or LinkedIn
  • Your CV (including video CVs)
  • Photographs (in order to aid recruitment possibilities but also for schools to be able to identify you when starting a placement)
  • Details of your qualifications, experience, employment history (including job titles, salary and working hours)
  • References
  • Client feedback
  • Consultant notes
  • Online activity specific only to The Group’s web sites and apps.

Special Category personal data:

  • Health information in accordance with the Education (Health Standards) (England) regulations 2003

Criminal Offence Data:

  • Criminal conviction and record checks strictly adhering to all established codes of conduct and processing

Source of the personal data: The Group sourced your personal data:

  • Former employer
  • A referee whose details you provided to us
  • Various Jobs boards and aggregators, such as LinkedIn.
  • Cookies
Automated decisions

We may use software to review the personal data of individuals recorded on our database, or who have applied for specific roles. The software may determine suitability for a specific role via targeted questions relating to the role, and/or may identify and select individual personal information according to the stored characteristics. For example, the software may enable us to quickly identify individuals from our database who have specific skills, e.g. an engineer and exclude individuals whose characteristics do not match particular requirements of a job role. Where we use software to assist us with our assessment of your suitability for a particular job role and you consider that any such assessment has been made wrongly or incorrectly, you may ask for an explanation.

 

3. Overseas Transfers

The Group may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

Data retention

The Group will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years. There is a legitimate interest to hold your personal data for no longer than 6 years after our work-finding service relationship ends. Where The Group has obtained your consent to process your personal data and Special Category data, we will do so in line with our retention policy.

Where consent is not granted The Group will cease to process your personal data and Special Category personal data. If you have any questions about our retention policy, you can email  gdpr@humly.co.uk

4. Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data The Group processes on you;
  • The right of access to the personal data The Group processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to The Group processing your personal data and Special Category personal data you have the right to withdraw that consent at any time by contacting us using the details above. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.There may be circumstances where The Group will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.If you believe that any of your data that The Group processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

 

5. Cookies

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, please refer to our Cookie policy. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.


6. Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.


7. Links to external websites

The Group’s website may contain links to other external websites. Please be aware that The Group is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each website that collects personally identifiable information. This privacy statement applies solely to information collected by The Group’s website.


8. Sale of business

If The Group’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.


9. Data Security

The Group takes every precaution to protect our users’ information. Security measures include, but are not limited to, the use of firewalls and endpoint protection, browser certification technology, encryption, limited access principle, malware protection, and use of artificial intelligence based ransomware and exploit protection.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

The Group uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason The Group cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet. If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered. If you have any questions about the security at our website, you can email  gdpr@humly.co.uk


10. Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you.


11. Complaints or queries

If you have any concerns about our use of your personal information, you can make a complaint to us, gdpr@humly.co.uk. You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we have used your data or how we have handled any request you have sent us. 

 

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: http://www.ico.org.uk

The data processing ‘controller’ is:
Humly Ltd
SE-ON: 556968-0134
Address: Engelbreksgatan 28, SE411 37 Gothenburg
Phone: +46(0)10-498 99 50
E-mail: gdpr@humly.co.uk
Data Protection Officer: oliver.zellweger@secify.com